HCR121 (2017 Regular Session) Dashboard

Agency Application Description PMO Moderization Status Loss Impact Economic Impact Social Impact Finding Type Replacement Cost Replaced By Key
Department of Corrections Centralized Inmate Banking System (CIBS) The Centralized Inmate Banking System (CIBS) is the primary mechanism that supports the Department's offender canteen and banking operations. Managing over 50,000 offender banking accounts, this application was originally written and deployed in 1990, making the application 28 years of service with its most recent upgrade in 2015. In-Progress 4 - Devastating Impact Canteen Inventory Management/Sales/Revenue and Sales Tax Reporting, Possible Offender Lawsuits, Restitution and Court Fee Management, Debt System Management, used to track, bill for, and post payments for Incentive wages, Jpay and Securus files and revenue from sales. In 2017, CIBS managed over 50,000 Offender banking accounts, over 30,000 checks were issued, over 260,000 deposits were accepted and there were over 800,000 individual Canteen sales transactions processed. Victim Restitution Management, Mandated Court Fee Management, Managed in accordance with R.S. 15:874, Offender Account Family Requests, Offender ARPs leading to Lawsuits Key 2M-5M OEPT-1
Department of Corrections Corrections and Justice Unified Network (CAJUN) The Corrections and Justice Unified Network (CAJUN) tracks all adult offenders both incarcerated and under supervision of the Department. In-Progress 4 - Devastating Impact Sheriff's Housing Payment Management (Should be over $170 million this year)/Based on Housing status, Time Computation/Correct Release Dates to ensure accurate expenditures, Offender ARP/Lawsuits Costs. Offender Physical Location Management to ensure Public Safety, Time Computation to calculate Correct Release Dates, Sheriff's Housing Management, Offense Management, Offender housing status files sent to and used by DCFS for Child Support, DHH for Medicaid, SSA to Suspend Social Security upon incarceration, and Snap for Food Stamp approval, FEMA/Emergency Management for offender tracking/reporting Key 2M-5M OEPT-2
Department of Corrections Corrections Automated Personnel & Payroll Employee Database (CAPPED) The Corrections Automated Personnel & Payroll Employee Database (CAPPED) system tracks the Departments training for staff… In-Progress 2 - Medium Impact Loss of ACA accreditation resulting in more lawsuits. Loss in Civil Service, federal and state legal cases. Increased risk management costs. Loss of CAPPED would result in up to a 10% increase in staffing and require a complete restructuring of the process that the department uses to conduct and record training. If CAPPED were unavailable or data was lost, DOC would be unable to provide an electronic record of employee training (past or present). DOC relies on CAPPED for ACA, ORM and legal reporting purposes. Key 500K-1M OEPT-3
Department of Corrections LUCI LUCI is the offender information sharing system used. In-Progress 4 - Devastating Impact The failure of the LUCI computer system would result in our Adult facilities having to resort to using paper-based replacements and bringing in additional staff to continue operations. The extent of the outage would dictate the level of the impact. Short term outages will incur overtime costs by having to bring in additional security staff to operate on paper based operations. Other areas, such as medical, would be limited due to most of our scheduling and tracking software being part of LUCI. Visiting processing would be limited and require additional staff to process visitors. Longer outages will result in having to hire additional staff to sustain ongoing operations. Efficiencies realized from automation over the years have resulted in being able to use fewer staff to accomplish the same job as staffing levels have been reduced over the years. For example, our Control Center required three staff on each day shift to operation before any automation was introduced and now requires two with the use of LUCI automation. We would estimate needing a 5% increase in security staffing to accomplish the same work as we're now accomplishing with the use of the LUCI system. Social impacts of failure would result in DPS being unable to issue credentials until replacement system could be put in place. Normal 49K-100K OEPT-4
Department of Corrections Probation and Parole (P&P) The Probation and Parole (P&P) application is the main case management system designed to operate in a distributed computer environment. In-Progress 3 - High Impact Without the risk/needs assessment information, all offenders would have to be supervised at the highest level until a new assessment could be created. This would impact public safety by losing focus on high risk cases and economically, it would impact the budget by having to provide overtime to staff to recreate file information. Probation and Parole relies on Case Management to maintain case notes and special notes. All contacts with the offender and all known events are documented in Case Management. Documentation includes the offender's status, violations, treatment referrals, conditions of supervision, and special notes. A special note may include information on the offender's history of violence which would alert officers or staff dealing with the case, to proceed with caution. Accurate documentation and history is necessary to enhance public safety and provide proper supervision. A loss of the case notes would pose a public safety risk, officer safety risk and/or offender safety risk. Accurate and up to date records are important for Probation and Parole to effectively supervise offenders to successfully reintegrate them into society. Probation and Parole relies on Case Management in Lotus Notes to maintain data and manage offenders currently on supervision. Probation and Parole has over 71000 offenders convicted of felonies on supervision. With 510 field officers, the average headcount per officer is 139 offenders. Case Management is a tool that maintains contact information such as addresses, phone numbers, relatives and special notes on the offender regarding his status and supervision level. Because this information is not in any other database, the risk of losing Case Management would cause great risk to the community, to public safety, and to officer safety. It would also create an unfairness to the offender that could possibly lead to law suits for improper actions. Public Safety is most important to Probation and Parole. Probation and Parole relies on Case Management to provide officers with the offender's address and contact information. To lose contact with over 71000 offenders in the community including sex offenders and violent offenders would be a great risk to public safety. Probation and Parole relies on Case Management to maintain offender's status and supervision level. All offenders are assigned a supervision level based on statute, policy or a risk/needs assessment tool which is maintained in Case Management. Due to the volume of cases, Probation and Parole uses the supervision level to establish priority to the higher risk offenders. Key 49K-100K OEPT-5