HCR121 (2017 Regular Session) Dashboard


HCR121 DASHBOARD >> DEPARTMENT OF PUBLIC SAFETY - IN USE
Agency Application Description PMO Moderization Status Loss Impact Economic Impact Social Impact Finding Type Replacement Cost Replaced By Key
Department of Public Safety Appropriation Codes record assets declared forfeited by the courts Not Started 3 - High Impact Detrimental to timely classification and therefore availability of approximately $1.4B annually Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-12
Department of Public Safety Automated Refunds Allows OMV/Finance to issue refund checks to customers and businesses Complete 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-15
Department of Public Safety Case Tracking System (OLA) This database provides a place to which members of the MFN Legal Section can input data to create, edit and manage their case files with ease and accuracy. A calendar feature has also been implemented into this database so that others within the organization. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. For all legal matters assigned to OLA a file is opened in the OLA Case Tracking system. OLA employees use the system to locate and manage open files, and to identify files for destruction in compliance with the retention schedule. If the current Case Tracking system were eliminated a new system would have to be developed to take its place. Normal 49K-100K OEPT-23
Department of Public Safety Casino Licensee Info The primary function of the database is to store data and information about the casinos in one location for Gaming Audit / IT to get at quick and easily. It was created November 2004. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing database. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-25
Department of Public Safety Central Gaming Registry Tracks companies registered with gambling/gaming licenses Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Failure could cause temporary disruption at the casinos around the State. Casinos would be unable to view list of approved vendors. Normal 49K-100K OEPT-29
Department of Public Safety Computer Aided Dispatch/Record Management System (CAD/RMS) CAD/RMS is not a current system, but should be and needs to be included on the HCR 121 response. The application fills a void in OTS’ ability to support Law Enforcement as this functionality doesn’t exist today within the State. Additionally, an all-encompassing system like this will replace a number of the current Lotus Notes databases. There is potential that as the implementation of a CAD/RMS system unfolds, additional Lotus Notes databases could be included which may or may not impact costs above the estimated $5M-$10M costs. Complete 4 - Devastating Impact Since this system is yet to be introduced there are potential undeterminable economic impact due to efficiencies lost by not introducing the system. Need input from agency/ARM. Key 5M-10M OEPT-38
Department of Public Safety Criminal Investigations Criminal Investigations Case Log Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-45
Department of Public Safety Critical Incident Management Provides links for all other EOC applications Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-46
Department of Public Safety Daily Deposits This application provides a place for the members of the Office Motor Vehicles to enter daily bank deposit information. It allows Financial Services to keep a record of deposit information from each site. It went live June 2011. last update: October 2014 Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Inability to use this system would cause OMV and OMF major problems with balancing and could cause delays in funding being received and also deposited into proper accounts. From an auditing perspective financial records are very important to the department and are needed to enforce accountability for funds. Normal 49K-100K OEPT-48
Department of Public Safety DPS Finance Unisys The calculation, collection, and distribution of all monies collected from DPS systems. This system interfaces to ISIS and State Banks for revenue classification and disbursements. In-Progress 4 - Devastating Impact Loss of this application is detrimental to timely classification and therefore availability of approximately $1.4B in revenue generated annually by DPS. The core financial system for DPS becoming unavailable would essentially shut down all services for constituents as this platform calculates, collects, and distributes all monies collected by DPS? Key 10M-20M OEPT-55
Department of Public Safety Emergency Contact Emergency Contact numbers for various other agencies Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-66
Department of Public Safety EOC Personnel Management Tracks mission, lodging, etc for other agencies that assist LSP during emergencies. Also stores non-commissioned employees that need to be assigned via a desklog Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-67
Department of Public Safety EOC Situation Report Tracks events, maps, troop statuses, etc. and builds Situation Reports and Briefing Notes for the EOC Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-68
Department of Public Safety Gaming Revenue Reports Gaming Summary Revenue Reports for viewing via the LSP and LGCB websites Not Started 2 - Medium Impact Potential undeterminable economic impact due to efficiencies lost. If system failure occurs, the industry and public would be unable to access the revenue reports. Normal 49K-100K OEPT-87
Department of Public Safety Incident Reporting System (IRS) Incident Reporting System collects, stores and reports on critical investigative data. This system allows for secure online access to LSP detectives and analysts. Not Started 3 - High Impact Normal 49K-100K OEPT-100
Department of Public Safety Indian Gaming System BIS System Indian Gaming tribe, casino, officer, employee, vendor, equipment and event records. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Could cause temporary disruption at the Indian Casinos around the State. The Casinos would be unable to electronically access vendor and employee records. Normal 100K-500K OEPT-101
Department of Public Safety JETS system Juvenile Electronic Tracking System. OJJ is required by State and Federal Law to have a mechanism to track youth across the State or Louisiana. In-Progress 4 - Devastating Impact If this system were to fail, it would require staff to work additional hours. Potential undeterminable economic impact due to efficiencies lost exist. If this system were to fail, it would pose a Public Safety Risk. Key 49K-100K OEPT-107
Department of Public Safety Juvenile ARPS Youth Complaints to Administration In-Progress 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-108
Department of Public Safety Latent Print Allows Crime Lab users to view Basic, Evidence, Suspect, Victim, Remarks records related to a Latent Print. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-112
Department of Public Safety RTK Enforcement This database provides a place to which members of the Right-To-Know staff may enter Right-To-Know, Hazardous Materials, and Underground Utility violations, letters, and hearings. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-236
Department of Public Safety SAR Issuance Provides a way for the Gaming Enforcement to generate a SAR (Significant Action Report) Number to track their activities Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-237
Department of Public Safety State SOCPR Provides a way for the LSP Criminal History & Legal Sections to enter State Sex Offender & Child Predator Registry Log information and create letters. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Failure of the SOCPR section to timely respond to Court mandated requests related to the registration of convicted sex offenders could result in the state losing the statutory authority to require sex offenders to register thus negatively impacting the criminal justice system’s ability to protect and serve constituents. Normal 49K-100K OEPT-245
Department of Public Safety Troop/Unit Ticket Accountability Databases (14) that tracks the tickets assigned to each of the troopers in DPS Police. In-Progress 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-257
Department of Public Safety Video Gaming This application is supported by Louisiana State Police technology personnel and not managed by OTS, however, OTS does on the server infrastructure that the application resides on. This 3rd party application was owned by GTECH and was under support until a few years ago. OTS is requesting to upgrade both platform and application via RFP. In-Progress 3 - High Impact Video poker gaming revenue for FY2016 was $172,923,066. Waiting on feedback from Mike Sittig Key 10M-20M OEPT-264
Department of Public Safety Web Registration This application controls the approval of requested user ID's to the Tier II system Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-269
Department of Public Safety LIGHTS The LIGHT database is used by LSP Gaming Enforcement Personnel to issue various types of Gaming Licenses for riverboat, land-based, racetrack, and video gaming entities, employees, machines, and distributors. This database assists the State Police in tracking Licensing Fees, incoming revenue, civil penalties and fines for the entire State. Not Started 3 - High Impact The collecting of licensing/renewal fees, civil penalties, tracking of approved/denied Gaming vendors and employees, and tracking of Casino revenue to determine Gaming taxes owed to the State would be impacted by LIGHT being unavailable. Combined FY2017 revenue taken in was over $528M. The State would not be able to license and track, casino and video gaming entities, employees, distributors, machines, and gaming locations, allowing for potential fraud and loss of State revenues benefiting the public. The Licensing system also interfaces with various statewide criminal systems, increasing Law Enforcements criminal investigation tools. Key 2M-5M OEPT-122
Department of Public Safety Computerized Criminal History (CCH) Provides comprehensive arrest and disposition information accessible to all agencies In-Progress 4 - Devastating Impact Federal grant monies managed by LCLE are tied to the criminal history data collected, stored and disseminated by CCH and may be negatively impacted. CCH generated approximately $8.2M in civil background check fees in calendar year 2017 (316161 background checks @ $26 each). Civil agencies mandated by state and federal law to conducted criminal history record background checks for employment and licensing would no longer be able to receive this data. Criminal justice agencies would no longer be able to run criminal history records for processes including but not limited to investigations, arrests, court sentencing, and incarceration. Federal grant monies managed by LCLE are tied to the criminal history data collected, stored and disseminated by CCH and may be negatively impacted. Key 2M-5M OEPT-126
Department of Public Safety LSP CH Address Changes Collects the Change of Address Forms from the LSP website and mails a copy to Concealed Handguns section Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Constituents will not be negatively impacted. There could be potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-140
Department of Public Safety LSP Expungements This database provides a way for the LSP Expungement & Legal Sections to enter Expungement Receipt Log information and create letters. It went live 11/29/2006 Not Started 3 - High Impact Expungements generated approximately $1.5M in calendar year 2016 by processing 4186 expungements at a cost of $250 each. Outside funding would not be impacted. Without this database to log and track Court Ordered Expungements, constituents would experience significant delays in the processing of Orders. Normal 49K-100K OEPT-152
Department of Public Safety LSP Online Training Reg. Allows the public and LSP employees to register for classes that have been scheduled by LSP Not Started 2 - Medium Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-161
Department of Public Safety LSP Suspicious Activity Web Reports Allows the public to submit "Suspicious Activity" forms via the LSP website and notifies ISS personnel Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. The public will not be able to submit an electronic "Suspicious Activity" form via the LSP website. This would require a call to the LSP homeland defense hotline toll-free number. Normal 49K-100K OEPT-166
Department of Public Safety LSP Tow and Recovery Licensing This database provides a place for members of the Towing and Recovery personnel at TESS to enter Towing and Recovery Company and Storage Location information. Once a storage location has been entered and fees collected, licenses can be generated and print Not Started 3 - High Impact How much money are collected via fees and or licenses annually? The public would not be able to identify where their vehicles have been towed/stored and the associated fees. In addition, towing and recovery businesses would not be able to join or renew their licenses as authorized towing and storage vendors… validate with ARM Normal 49K-100K OEPT-168
Department of Public Safety LSP TR Insp Viols The purpose of this database is to contain the Towing and Recovery records that were created from 1990 to 2001 which have outstanding balances. When payment is received on a violation created within this date range, authorized Towing and Recovery personne Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-169
Department of Public Safety LSP Vehicle Pursuit Report This database provides a place to which members of Louisiana State Police can input data to create, edit and manage vehicle pursuit reports. Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-171
Department of Public Safety LSP Witness Fees Allows LSP to track witness fees associated with court subpoenas Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-172
Department of Public Safety MCSAP System This database contains MCSAP Inspections and Violations that occurred within the most recent 160 days (six months). Hand-keyed reports, new regulations, regulation updates and carrier additions and updates occur in this database and are then replicated to Not Started 3 - High Impact How much money are collected via fees and or licenses annually? This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-173
Department of Public Safety MorphoTrust Driver's License 3rd party system which provides the software, cameras, driver’s license printers, and secured laminate required to create and print the actual credential both in OMV and PTA offices Complete 4 - Devastating Impact Would prevent citizens from being able to operate motor vehicles and will hugely affect revenue and commerce in this state. How much money are we talking about annually? Inability to print or issue credentials that are used by several entities including law enforcement to identify LA citizens as well as identifying the level of privileges to operate motor vehicles in this state and other states across the US. This will affect the Commercial Licensing program and gasoline industry. Normal 5M-10M OEPT-176
Department of Public Safety Networked FTO Evaluation Evaluation reports for the FTO program Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. Presume this the Field Training Officer program for troopers? Does this imply that there would be no evaluation ability for troopers in the field to determine their preparedness? Normal 49K-100K OEPT-181
Department of Public Safety NSF Checks Keeps information on individuals and businesses that write NSF checks to DPS. It went live on apps01 server on 10/18/2004. Not Started 3 - High Impact NSF Checks generated $$$ annually and loss of the application will cause delays in the collection of this revenue. The inability to access this system would cause an issue with identifying customers who have written NSF checks to the department as well as collection of monies owed to the department due to an NSF check. When an NSF check is written to OMV the driving and or registering privileges are suspended/revoked until payment has been made and inability to access the system would delay the collection and reinstatement process causing frustration for customers. Normal 49K-100K OEPT-183
Department of Public Safety OMV Contact Us Allows the public to submit questions to OMV and allows OMV to respond from a generic account Not Started 3 - High Impact Inability for customers to submit questions and receive answers via email through this portal would increase the volume of phone calls and/or increase the number of visits into an OMV offices which may require additional staff. Inability for customers to submit questions and receive answers via email through this portal would increase the volume of phone calls and/or increase the number of visits into an OMV offices. This could cause frustration to the citizens of this state as well as increasing complaints regarding wait time both in an office as well as on the phone lines. Normal 49K-100K OEPT-189
Department of Public Safety OMV Customer Correspondence OMV Customer Letters Not Started 3 - High Impact Currently the correspondence letters are stored electronically saving the extra step of printing the extra copy and also having an employee to scan. This may require additional staff to scan as well as additional supplies to print the documents. Inability to access this system would have an impact on employee productivity as rather than using form letters that allows employees to select preapproved verbiage and filling in the blanks where necessary, the employee would have to type out everything and print out a copy to be mailed as well as a copy to be scanned and stored into the content manager database. Normal 49K-100K OEPT-191
Department of Public Safety OMV D/C File Transfer Transfers files for the OMV Stored Vehicle application back and forth from Notes to the Mainframe Not Started 3 - High Impact Potential undeterminable economic impact due to efficiencies lost. This is an internal facing application. Potential degradation of services to constituents from undetermined potential efficiencies lost. Normal 49K-100K OEPT-192
Department of Public Safety OMV Driver’s License Unisys Issuance and renewal of all classes of driver's license, ID cards and handicap credentials. In-Progress 4 - Devastating Impact The economic impacts of this platform becoming unavailable impacts the DPS $1.4B annual revenue generation. Inability to print or issue credentials that are used by several entities including law enforcement to identify LA citizens as well as identifying the level of privileges to operate motor vehicles in this state and other states across the US. This will affect the Commercial Licensing program and gasoline industry. Key 2M-5M OEPT-196
Department of Public Safety OMV Suspension & Reinstatement Unisys Revocation and reinstatement of driving privileges and maintaining driver violations and history In-Progress 3 - High Impact Reinstatement fees are collected and disbursed to many different agencies within the state as delegated in law. How much money are we talking about annually? Inability to revoke/suspend/reinstate driving privileges would have a huge impact on the safety of citizens as well as an economic impact on the states revenue. The driver history is also stored here and used in determining eligibility of citizens to drive. LA OMV would not be able to conform to state and federal regulations/laws with regard to driving privileges. Key 2M-5M OEPT-206
Department of Public Safety OMV Vehicle Registration Unisys Issuance and renewal of all vehicle type license plates, titles, registrations, and taxes. In-Progress 4 - Devastating Impact Revenue loss for licensing fees, major impact for tax collection for all state and local governing authorities. Title and registration fees are also used to fund OMV as well as other agencies as delegated by law. Inability to issue documentation to properly identify ownership of a vehicle by law enforcement. Key 2M-5M OEPT-209
Department of Public Safety Parish and Municipal Tax Reports Displays reports to Parish and Municipality officials regarding tax percentage information. Not Started 3 - High Impact System inavailability would impact accurate collections and disbursement of the associated taxes. How much money are we talking about annually? Inability to access this system would prevent the Parish and Municipality officials from reviewing and making the necessary corrections to the report. Normal 49K-100K OEPT-215
Department of Public Safety NEAL - Parish Tax Table This application keeps a record of parish and municipality tax percentages, along with when they expire. Complete 2 - Medium Impact System inavailability would impact accurate collections of the associated taxes on approximately 1% of OMV transactions Inability to access this system would prevent the Parish and Municipality officials from reviewing and making the necessary corrections to the tax rate reported.  Dealerships and Lending agents may not be able to get tax rate information   How is this a different application from the Parish and Municipal Tax Reports application?  This Reports application shows a report of each vehicle for which tax was actually assessed per month. This application reports tax collection rates Normal 49K-100K OEPT-216
Department of Public Safety Permissions Verify user access to State Fire Marshal SMART system and Funds Collection System for SMART and Tier II Systems Not Started 3 - High Impact How much money are collected via fees and or licenses annually? How does this impact the public? Normal 49K-100K OEPT-218
Department of Public Safety Rap Sheet System This application manages the dissemination of criminal history information. Pulls state criminal rap sheet from a file directory, puts them into emails and sends them to the appropriate location based on the rap sheet Portal. Not Started 3 - High Impact The release of this data for civil purposes generated approximately $8.2M in 2017. Federal grant monies managed by LCLE are tied to the criminal history data collected, stored and disseminated by CCH and may be negatively impacted. Constituents requiring a background check for civil purposes would be negatively impacted. The ability for criminal justice agencies to protect and serve constituents would be negatively impacted. Normal 49K-100K OEPT-232